Privacy Policy

Your privacy is important to us

1. Introduction

This Privacy Policy explains how ScreenCloud ("we," "us," or "our") collects, uses, and protects your personal data when you use our Photo Capture & Form Submission App (the "App"). We are committed to protecting your privacy and handling your data in an open and transparent manner, in compliance with the General Data Protection Regulation (GDPR).

2. Data Controller

ScreenCloud, [Your Company Address], is the data controller for the personal data collected through this App.

3. Personal Data We Collect

We collect the following personal data:

  • Name: To identify you.
  • Email Address: To contact you regarding your submission or for marketing purposes (with your explicit consent).
  • Company: For business identification and segmentation.
  • Image/Photo: A photograph captured by you using the App's camera function.
  • Consent Records: Records of your acceptance of our Terms & Conditions and Privacy Policy.

4. How We Use Your Personal Data

We use your personal data for the following purposes:

  • To process your submission: To link your captured photo with your submitted form data.
  • For marketing and communication: If you provide explicit consent, we may use your email to send you information about ScreenCloud products, services, and events.
  • For event engagement: Your photo may be used for [Specify Purpose, e.g., display on event screens, social media sharing] as outlined in our Terms & Conditions, with your explicit consent.
  • To improve our services: We may use aggregated, anonymized data for analytical purposes to improve the App and our offerings.

5. Legal Basis for Processing (GDPR)

Our legal basis for collecting and using your personal data depends on the data in question and the specific context in which we collect it:

  • Consent: We process your image and email for marketing if you have given explicit consent. You can withdraw your consent at any time.
  • Legitimate Interest: We may process other data for our legitimate interests, such as improving our services, provided these interests do not override your data protection rights.
  • Legal Obligation: To comply with legal requirements.

6. Image Storage Strategy

  • No Permanent Storage: Images captured through the App are NOT permanently stored on our servers.
  • Temporary Storage: Images are temporarily processed and held for a maximum of 30 days to facilitate sharing and download. After this period, they are automatically deleted.
  • Unique URLs: Upon submission, a unique, temporary URL may be generated for your image, allowing you to download or share it. This URL will expire after 30 days.
  • Download Option: You will have the option to download your captured image immediately after submission.
  • Deletion upon Request: You can request the deletion of your image and associated data at any time by contacting us.

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. Images are retained for a maximum of 30 days.

8. Your Data Protection Rights (GDPR)

Under GDPR, you have the following rights regarding your personal data:

  • The right to access: You have the right to request copies of your personal data.
  • The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  • The right to erasure: You have the right to request that we erase your personal data, under certain conditions.
  • The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
  • The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
  • The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

To exercise any of these rights, please contact us at [Your Contact Email].

9. International Data Transfers

Your data may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.